Solving Customer Complaints
When you establish a business, it is not just about making money. It is also about creating customer service that keeps your customers satisfied. Jordan Sudberg has helped several companies. He explains the complaints process of a company to keep you informed. He gives insights on how to avoid any customer complaint before it happens and what should happen when it does occur.
How To Solve Customer Complaints
1. Understanding the Complaint Process
When a complaint comes in, it is the first hurdle. It could be a problem with a product or service or an issue with a company’s customer service. As you have probably already figured out, this should never happen.
2. Working with Customers to Solve the Problem
The customer complaint process is a lot like a funnel. The ladder begins with customer service, moves to management, and then to customer relations. The management always tries to solve the problem independently before sending it down further. If management cannot have it resolved by whatever time frame you have set for yourself, then send it down the line.
3. Resolving Customer Complaints
Once you figure out your customer complaint process, you can begin handling actual complaints. When the customer complaint hits your door, they will probably be in a bad mood. Be very careful with this, because you could lose that customer forever. It is essential to take it slow and easy when trying to resolve the problem. Only get frustrated or pushy with the customer if your boss tells you you have to.
4. Applying Positive Reinforcement
It would help if you had positive reinforcement for this whole thing to work well. Customers need to know that you care about them. They may think you are desperate if you go overboard with your compliments. Just say a few kind words and then give them some positive feedback. Another important aspect is to get all the facts straight before making any decision because the customer will notice it immediately if you take an opinion before gathering all of the points.
5. Maintaining Strong Customer Relations
The resolution process can be very intense at times. Customers can get frustrated and start yelling or cursing at you but do not let that interfere with how you handle the problem. If you are arguing with the customer on the phone or face to face, you need to make a better first impression. Try to keep your paperwork in order and be very professional in your dealings. Doing this will make sure that you own all customers.
Jordan Sudberg‘s customer service strategy is effective in resolving customer complaints. It is practical and beneficial to keep customers satisfied by solving their problems. This customer service assistance strategy also helps in maintaining customer relations. He urges customers to give constructive criticism and positive feedback to improve the company. If a customer has to ask for a refund or replacement, it is also helpful to be kind and understanding while they go through their frustrating process.