Writing a Rejection Letter

Writing a Rejection Letter

As hiring managers, it is crucial to handle the recruitment process with utmost professionalism and empathy. Writing a rejection letter is an integral part of this process. It is an opportunity to leave a positive impression on applicants, even if they didn’t make it to the next round. Here are some of the insights shared by entrepreneur Shalom Lamm, guiding hiring managers on how to compose a proper rejection letter that reflects respect, appreciation, and encouragement.

Personalization is Key

Entrepreneur Lamm emphasizes the significance of personalizing rejection letters. Avoid generic templates that leave candidates feeling like just another number in the pile. Address the candidate by name and mention specific elements from their application that stood out. By doing so, you show applicants that you invested time and effort in reviewing their qualifications.

Promptness and Timeliness

Timely communication is essential in the hiring process. Delaying a rejection letter can lead to increased anxiety and uncertainty for applicants. As hiring managers, ensure that you promptly send out rejection letters after making your decision.

Positive Tone and Gratitude

Entrepreneur Lamm advises expressing gratitude in the rejection letter. Thank the applicant for their interest in the position and for applying to the company. Recognize the time and energy they invested in the application process and acknowledge any achievements or qualifications they possess.

Encouragement for Future Applications

Entrepreneur Lamm encourages hiring managers to extend an invitation for applicants to apply for other suitable positions within the company. This approach conveys that their application was not disregarded entirely and that they remain in consideration for future opportunities.

Maintain Professionalism

It is vital to maintain a professional tone throughout the rejection letter. Even if the candidate did not meet the qualifications or expectations, avoid negative or discouraging language. Remember that your rejection letter is an extension of your company’s brand and reputation.

Proofreading and Error-Free Writing

Nothing damages a rejection letter’s credibility more than typos and grammatical errors. Take the time to proofread the letter and ensure that it is error-free. A well-written rejection letter reflects the attention to detail and professionalism of your organization.

Encourage Networking

Suggest that the candidate keeps in touch or connects on professional platforms like LinkedIn. Networking can lead to future opportunities, and you never know when their skills may align with another role within the company.

Constructive Feedback

While not mandatory, providing constructive feedback can be highly valuable for candidates. Lamm suggests offering feedback that highlights the applicant’s strengths and areas for improvement. Focus on specific skills or experiences that could make them a stronger candidate in the future. However, be careful not to criticize or demoralize the applicant.


Crafting a proper rejection letter is a crucial aspect of the hiring process. By following the insights of entrepreneur Shalom Lamm, hiring managers can create rejection letters that leave a positive impact on applicants. Personalization, promptness, positive tone, constructive feedback, clarity, and professionalism are essential elements to incorporate. Encouraging future applications and networking also helps build a positive and lasting impression, ensuring that candidates continue to view your company in a favorable light.

How to Handle Rejection

Being told “no” disrupts expectations, and leaves anyone to deal with a degree of rejection. Diego Ruiz Duran has developed effective self-help procedures for intelligent and sensitive men and women to improve their chances to overcome rejection. This article is motivation for people with obstacles. This article is also for people with resilience, the ability to carry on. Continue reading to progress and share this article.

Where Rejection Can Appear

Rejection intrudes in various avenues: professional, interpersonal, and personal. Rejection can feel like disappointment and awkwardness, ultimately it is uncomfortable and disheartening. In all instances, one’s goals are an uphill battle to do the right thing. Those opportunities are fleeting, so take a moment to feel those emotions. Expectations contain baggage, and like all baggage it has a destination. seeking new opportunities is proactive, and prepares anyone for the right environment.

Letting Go

Give time to overlook all options. The weight of rejection holds back a reality filled with opportunity, so let go. The process of emotions is natural and can be dealt with. Holding negative emotions is bad for stress. Managing stress can be difficult, and there are ways and people that make it simple to get back to normalcy.

Spend Time with a Support System

Be it family, friends, or an organization, coping is healthy to decompress and refuel positivity. Having a good outlook helps overcome rejection. Familiarity is a desired baseline, and the best place to resolve hardship. Even professional advice is a good approach to finding a personalized method to solving difficulty.


Avoid negative talk, people, and situations. Dwelling on the “why” takes up valuable time and mental space when moving forward is the goal. Even morning talks to the self in the mirror is a good practice that reinforces positivity. This habit is a major key to successful behavior. Remove difficult situations that can be controlled. Chaos is no place for growth. Not everything can be in control, like someone else’s rejection, and knowing the difference can provide peace of mind.


Validation is what drives every major milestone in careers and relationships. It is nice to see hard work being acknowledged after hours of preparation and execution. Everything in the past is practice for the present. Ultimately it is nice to allow euphoria to manifest from diligent work. Congratulate good moments. Confronting fear and uncertainty breeds self-discovery. Self-reflection is a certain sign of growth. And finally assert resiliency to others. Inspire others to get over their rejections to facilitate a healthy environment.


Rejection is a learning experience, and nothing to dwell in. Diego Ruiz Duran assures this is all a part of the journey to success. Continue to apply to high-skill jobs and land the interview. Aim high. Be confident in the lessons to reflect a new work ethic. Celebrate relationships and personal goals. Newfound preparation, exercise, and stress inoculation will continue to be challenged, and repetition will build a good lifelong reputation.